Financial Coordinator 3

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – G – Non-exempt
Work Unit:
College of Earth and Mineral Sciences
Meteorology and Atmospheric Science
Full/Part Time:


Responsible for providing financial and administrative support for the Department of Meteorology and Atmospheric Science. Maintain and monitor over 100 research, miscellaneous, and general budgets for over 70 faculty and postdocs, around 60 graduate students and numerous undergraduate students and external visitors. Assist with supervising, hiring, and training part time staff. Train and provide oversight of staff and academic employees who support department centers (ADAPT, CSWCR, and AESEDA) on completion of travel reimbursements and other financial documents and on financial and department policies. Process initiate hire forms for part time employees; approve timesheets as necessary. Make travel arrangements and process reimbursements using Employee Reimbursement System (ERS) for employees, weekly visitors, and students. Responsible for purchasing on all research, general, endowment, and miscellaneous budgets and reconciliation of purchasing cards. Assist in developing and analyzing budgets for research grants and proposals. Responsible for Department NSF-funded, multi-year REU (Research Experience for Undergraduates) program including arranging and processing travel reimbursements for all participants to and from Penn State and to one professional conference per year, as well as answering student questions regarding program logistics. Arrange time-sensitive shipping of research equipment to field campaigns, often in remote international locations. Track expenditures on faculty startup accounts, miscellaneous spending accounts, special travel grants, NSF incentive funds, etc. Serve as information and policy resource regarding research grant spending and travel policies. Prepare reports on spending for special projects. Serve on and participate in College and Department committees as appropriate. Provide backup for main office personnel. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Ideal candidate will have experience with university systems such as Workday/Worklion, ERS, eBuy, iTwo, Docfinity, and IBIS. Attention to detail and good judgement are vital requirements, as well as the ability to work within a team environment, manage multiple priorities, and have a genuine appreciation in working with diverse audiences. Completion of ACOR ACES is a plus. Applicants should also provide evidence, either woven through their application materials, or as a separate diversity statement, of a commitment to fostering diversity, equity, and inclusive excellence and engagement in their work environment.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088