Administrative Support Assistant 3

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
College of the Liberal Arts
School of Global Languages, Literatures and Cultures
Full/Part Time:


This position provides overall administrative support for the School of Global Languages, Literatures, and Cultures (SGLLC) with a focus on assigned departmental graduate programs support and headship support. Responsibilities include supporting faculty and students on graduate program-related matters; managing grad assistantship appointments and onboarding; acting as a liaison to the Graduate School; maintaining student records and preparing various reports; projecting, maintaining and monitoring associated budgets; responding to routine and moderately complex inquiries and requests; and coordinating grad recruitment visits and other events. Provides support to department head by scheduling meetings, maintaining calendars, coordinating and supporting various conferences and events, assisting with visitor itineraries and travel arrangements, as well as planning and facilitating general departmental operations. This position may include other SGLLC-wide responsibilities, such as course scheduling, enrollment management, point of contact for student services, maintaining web pages and listservs, and other duties as assigned. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Experience with academic support, proficient and comprehensive knowledge of related University policies and procedures, and familiarity with LionPATH, CollegeNET, GRADS, and Workday are preferred. The position requires the ability to handle multiple tasks simultaneously, attention to detail, excellent written and oral communication and interpersonal skills, as well as proficiency in Microsoft Office. Candidates should be able to work with minimal supervision. Ideal candidates will have initiative and the ability to work well within a teamwork environment and to foster a welcoming and inclusive environment for diverse members of the public as well as students, staff, and colleagues within the University.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088