Proposal and Award Generalist 2 (Post-Award Research Administrator)

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
02 – H – Non-exempt
Work Unit:
College of Agricultural Sciences
Office of Grants and Contracts
Full/Part Time:


The College of Agricultural Sciences Office of Grants and Contracts is seeking to hire an energetic Research Administrator during a time of exciting change, growth, and innovation within the department. The candidate will be an integral part of this vibrant teams’ goal to become a model of “best-in-class” and must be able to embrace and participate in change processes and dedicated to continual learning and improvement. This position provides primarily post-award support and reports to the Lead Post-Award/Assistant Director of Grants and Contracts. This position will perform work activities in a large volume, fast paced, complex, detailed, and multifaceted environment that requires multi-tasking expertise, managing conflicting priorities often on a deadline, timely work production, and the ability to solve complex problems. The selected individual’s job broad responsibilities involve daily oversight and management of the financial portfolio of grants to ensure compliance with sponsor regulations throughout the full life cycle of the grant from account set-up to closeout and including subcontracts. This may include, but is not limited to, setting up restricted accounts, reviewing and processing grant and contractual awards; and determining project expenditure compliance with guidelines. Will work with faculty, Associate Research Deans, and Institute Directors to calculate, process, and reconcile/verify matching funds on grants. Working with OSP, PIs, Unit staff, and subcontractors to set up and monitor the progress of subcontract invoicing in accordance with sponsor guidelines and regulations. Responsible for accurate and expeditious award set-ups and revisions. This position may serve as a liaison with sponsors and other University offices on behalf of faculty and staff. The successful candidate will also complete tasks such as; budget revisions, no-cost extensions, subcontracts and other research administration functions. This position will assist staff with prior approval requirements for changing aspects of a fund; review award terms and conditions; prepare and maintain budgetary records and financial files of sponsored projects; and assist in the completion of all closeout procedures as necessary for timely financial close-out of sponsored projects; assist with the preparation of financial reports and invoices for sponsored projects; serve as liaison between the departmental staff, project administrative unit staff, and Office of Sponsored Programs. Future plans may include incorporating pre-award responsibilities into this position, that may include, but not be limited to preparing, reviewing proposals for University signature, and submission to various federal, state and local agencies, private companies, and foundations. This activity involves working closely with faculty to create proposal subsections including budgets and non-technical components of applications. One will also review, interpret, and provide guidance to faculty and staff based on sponsor solicitations, regulations and law. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Successful graduation of the ACES program preferred or must be completed by 2020. Experience with managing email, electronic research administration programs such as IBIS, Excel, Word, SIMS Budgets, and sponsor specific submission systems is preferred. This is an entry level research administration position but requires direct financial experience. This position requires good written and verbal communication skills. We will begin reviewing applications as soon as possible and will continue until position is filled.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088