Proposal and Award Generalist 3

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – I – Exempt
Work Unit:
Vice President of Research
Applied Biological and Biosecurity Research Laboratory (ABRL)
Full/Part Time:


This individual will be responsible for overseeing all activities associated with ABRL post-award administration and compliance to related tasks, including financial management of awards, sub-recipient monitoring and completion of reporting requirements including overseeing activities related to international partners and collaborators; manage kickoff meetings, project travel approval, project budget tracking and invoicing. Breadth of responsibilities may also include pre-award related duties and may span several sub-specialties typically handling proposal submission and award administration, or more broadly-defined encompassing the ability to bind the University in contractual negotiations. Review agreements, including Federal, Commonwealth, foreign, and industrial contracts; assist in negotiations of appropriate terms and conditions in compliance with University policy. Advise faculty in interpreting and adhering to sponsor and University guidelines. Responsibilities will involve assurance of compliance with institutional and Federal policies related to externally funded activities and establishment and maintenance of operational policies and procedures. The successful candidate must possess the capacity to navigate through post award administration while understanding pre-award requirements to include quality management of both key processes and more importantly have the maturity and experience to collaborate with OSP/ARL and affiliated offices. The person in the position will interact on a regular basis with faculty, University administrative offices and external sponsors. This job will be filled as a Level 3 upon successful candidate competencies, education and experience. Due to the financial or fiduciary responsibilities of this position, successful completion of a credit check will also be required in addition to standard background checks. Typically requires a Bachelor's degree or higher plus two years of related experience, or an equivalent combination of education and experience. Familiarity with Federal government regulations highly preferred, especially the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation System (DFARS), the FDP Research Terms and Conditions, and the Uniform Guidance. Subcontract administration experience highly preferred. Experience contracting with foreign institutions preferred. The candidate must be able to support domestic and international travel for post-award contract execution, sub-awardee monitoring and relationship management needs. U.S. citizenship is required to apply for this position. Candidates selected will be subject to government security investigations and must possess eligibility for security clearance. Excellent communication and interpersonal skills are highly required. Personal characteristics of high energy and integrity, capability to work and communicate with others, the ability to solve problems, sound judgement and commitment to fostering diversity are essential. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088