Technical Communications Specialist 3
Penn State University
- University Park Campus
- Date Announced:
- Date Closing:
- open until filled
- Job Number:
- Level/Salary Band:
- 03 – I – Exempt
- Work Unit:
- College of Health and Human Development
- Edna Bennett Pierce Prevention Research Center
- Full/Part Time:
The Edna Bennett Pierce Prevention Research Center (PRC) in the College of Health and Human Development (HHD) is seeking a Technical Communications Specialist to join our innovative research center. This position will provide support to Robert Wood Johnson Foundation project to include assisting project investigators (Drs. Damon Jones and Meg Small) and internal and external authors in preparing 2-3 issues briefs per year. These briefs are distributed by the Foundation to a list of policy, research, and practitioner stakeholders. This position is responsible for working with the PIs (Damon Jones and Meg Small) on a project funded by The Robert Wood Johnson Foundation that will prepare research briefs for policy makers, researchers, and practitioners, and will hold one or two research-policy meetings for relevant stakeholders. This includes assisting project investigators and internal and external authors, reviewers, and consultants in preparing issues briefs (approximately 3500-4000 words) and one-page infographics. Other duties will include; coordinate all activities of the project including developing the milestones, tasks and timeline in consultation with Drs. Jones and Small; communicate and coordinate the work of the authors, reviewers, and consultants after their participation to work has been established by the PIs and contractual arrangements have been made. Examples of coordination and communication activities include sending correspondence to authors and reviewers to keep the briefs on the scheduled timeline, and identifying and bringing potential delays or other problems to the attention of the PIs. This person will participate in standing meetings and conference calls with RWJF and will be responsible for generating the action steps document and other project management materials that result. This person will work with a representative of Burness Communications (a contract firm working with Robert Wood Johnson Foundation) to do final editing and final formatting of the briefs. This person will also work with Burness on very short (paragraph level) information that will send out to stakeholders with the brief when released and to work with Burness to develop one-page infographics that are abstracted from information in the brief. This position will also be responsible to manage payment to both the writers and reviewers of the brief; provide updates of activities on monthly phone calls with the PIs, program officer from the Foundation, and Burness to assure coordination of all activities; conduct preliminary literature searchers and other preliminary research activities to help identify innovative opportunities and organizations whose work may align with the overall goals of the project. The preferred candidate will work with Drs. Jones and Small (PSU) to plan, organize and facilitate one or two Stakeholder Meetings for the purpose of translating complex research findings into accessible internal and external public information. The topic(s) of this meeting are yet to be decided, but will likely derive from the developing briefs. In the past these meetings have been held in Washington DC. This person will provide project support including (1) securing a meeting room, (2) communicating with meeting speakers after the PIs have secured their participation, (3) managing hotel reservations for speakers, (4) inviting a list of stakeholders (identified by the PIs and the Foundation) to participate in the meeting (e.g., using Constant Contact), (5) creating a final agenda for the meeting, (6) arranging phone calls with meeting speakers to help them prepare for the meeting, and (7) managing small tasks at the discretion of the PIs to ensure meeting success. In addition, this person will be responsible for coordinating a pre-conference workshop in collaboration with an existing event or conference. This person will conduct the same activities as with the Stakeholder Meeting but will coordinate all activities with the sponsoring organization. Typically requires a Bachelor's degree or higher plus four years of related experience, or an equivalent combination of education and experience. This is a fixed-term position funded for one year from date of hire, with excellent possibility of re-funding. This is a 75% full-time equivalency (FTE) job. Will work 30 hours per week. Full Penn State Benefits included.
These salary bands have been established to provide salary guidelines for staff positions.