Records Manager 3

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – I – Exempt
Work Unit:
Penn State Human Resources
HR Operations
Full/Part Time:


Penn State Human Resources is seeking qualified candidates for the position of Records Manager. This position will report to the Director of HR Operations and will oversee the effective and systematic control of records throughout their lifecycle including their creation, use, handling, control, maintenance and disposition. The position will partner in the creation of and development of a strategic plan for records management and will be responsible for the implementation of records management policies and procedures, a records retention program, administration of audits and compliance-related activities, and a records management training program. While supervising a small team, the Records Manager will oversee the management of electronic and/or paper-based information; identify the most appropriate records management resources; design and develop filing systems, business classification schemes and undertake records surveys; create documentation to support the records management system; establish retention and disposal schedules; advise on new records management policies, providing a framework to guide staff in the management of their records and use of the employer's records system; standardize information sources throughout Human Resources; manage the changeover from paper to electronic records management systems; respond to information inquiries, giving appropriate access to information; ensure compliance with relevant legislation and regulations; and advise on complex legal and regulatory issues. Successful candidates will have excellent verbal and written communication and organizational skills, accuracy and attention to detail and the ability to work independently. Typically requires a Bachelor's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Familiarity and experience with current trends and practice for records management, legal requirements for records, and inactive records management is highly desired. Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088