Records Management Program Coordinator

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
05 – H – Non-exempt
Work Unit:
Applied Research Laboratory
Digital Archives
Full/Part Time:


The Digital Archives Department in The Applied Research Laboratory (ARL) at Penn State University is seeking a Records Management Program Coordinator. Responsibilities include: Provide support for the ARL Records Management program, assisting in the creation and implementation of policies, procedures, and retention schedules while consulting with ARL business and program offices on best practices for records management; assist the Archivist in cataloging, digitizing, and other collections management duties in the care and preservation of the ARL archives’ classified and unclassified holdings; ensure the secure storage of archival material, and arrange for secure transfer of materials requested for loan; and assist in the creation of official reports and documents produced by the ARL. Typically requires an Associate’s degree with six years of related experience or an equivalent combination of education and experience. A Bachelor’s degree in Library and Information Science, Business Administration, or History is desired; a Master's degree with a focus on archival studies is highly preferred. Previous experience setting policies and procedures regarding records management, conducting an organization's records inventory, formulating a records retention schedule, and configuring and using an electronic records management system is preferred. Previous work with business or institutional records in a library or archive environment, including managing the life cycle of inactive records, managing permanent collections, providing reference services, and digitizing archival material is required. Proficiency with Microsoft and Adobe products is essential to be successful in this position. You must exhibit excellent interpersonal, communication, and organizational skills, be detail-oriented, and possess the ability to work independently as well as collaboratively. Candidate selected will be subject to a government security investigation. You must be a U.S. Citizen to apply. Employment with the Applied Research Laboratory will require successful completion of a pre-employment drug screen.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088