Purchasing Assistant 2

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
02 – F – Non-exempt
Work Unit:
Auxiliary and Business Services
Full/Part Time:


Responsible for review, preparation and electronic processing of purchase orders including approval of purchase orders to assigned dollar limit. Assist in tabulating bids and preparing bid requests and RFP’s. Tabulate bids, record quotation, product information and purchase order information in the systems used for University reports. Compile, process, and place orders for internal and external customers. Maintain records for all FDA, USDA and food safety recalls. Answer telephone and written requests from University departments and companies regarding purchase orders, delivery issues and product quality issues. Handle invoice problems with departments and vendors obtaining credits, refund checks or corrected invoices as necessary. Set up and maintain applications, inspection records, Insurance, and other document for all vendors. Assist Purchasing Agents in processing of various contacts and agreements. Handle budgetary modifications. Direct the work of part time employees. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience. Operation of office equipment, MS Word, Excel and Windows/Web-based software applications experience highly desired. Knowledge of Foodpro, IBIS, eBuy, SciQuest, and University Purchasing and financial system preferred. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088