Administrative Support

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Work Unit:
Outreach and Online Education Academic Affairs Office
Full/Part Time:


Penn State Outreach and Online Education’s Academic Affairs office is seeking a part-time Administrative Support Assistant to provide general office support as a member of an office administrative team. The position is twenty hours per week during the core business hours of Monday-Friday, 10:00 a.m. - 2:30 p.m. (including a lunch break) and is based in Innovation Park. Specific job duties include: Serve as a primary receptionist for the office; greet and assist visitors; answer phones; sort and distribute incoming and outgoing office mail; provide office-wide support for conference room reservations; prepare and process financial documents; assist with multiple calendars; arrange travel and process reimbursements; assist with meeting preparations and set-up; compile and organize records; maintain inventory and order office supplies; serve as backup for other administrative support team members; and other duties as needed. A demonstrated ability to manage assigned projects in a fast-paced office is of key importance. The successful candidate will be self-directed and self-motivated, with the ability to multi-task and will have a proven track record of working effectively in a team environment. Competencies critical to success are flexibility, excellent written and verbal communication skills, excellent interpersonal skills, organizational strength, and the ability to maintain strict confidentiality. Proficiency with Microsoft Office (particularly Word, Excel, Outlook and mail merges), and openness to learning new processes, skills and programs is expected. The successful candidate will demonstrate evidence of successful experience working comfortably with diverse populations.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088