Administrative Support Assistant 2 (4-H Administrative Support)
Penn State University
- Penn State Extension
- Date Announced:
- Date Closing:
- open until filled
- Job Number:
- Level/Salary Band:
- 02 – D – Non-exempt
- Work Unit:
- College of Agricultural Sciences
- Penn State Extension - Westmoreland
- Full/Part Time:
Penn State Extension, Westmoreland County is seeking an Administrative Support Assistant to provide operational and administrative support for the Westmoreland County Extension Office. This position will provide administrative support for the 4-H program of Westmoreland County and assist other Penn State Extension educators and staff as directed by the Business Operations Manager. The position of Administrative Assistant will also include secretarial duties; maintains and manages multiple databases, answering phones, greeting, referring, assisting visitors, clients, staff or others, preparing documents and reports, using office technology, compiling records, scheduling meetings, organizing and maintaining information, and provide general office support to education program areas served through the Westmoreland County Extension office. This position’s main focus will be to support the 4-H program which includes helping to manage the 4-H Online database, creating 4-H newsletters, and working with 4-H volunteers for accurate club record keeping. Duties may be from general to more advanced responsibility. Maintain a professional appearance, represent Penn State University and Westmoreland Cooperative Extension in a professional manner, and exercise sound professional judgment in carrying out duties assigned by the Business Operations Manager, Client Relations Manager and Extension Educators. The Administrative Support Assistant should be able to assume the temporary/occasional role and duties of the other office support staff. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. In-Depth knowledge of the 4-H program and successful experience working with volunteers is preferred. Preferred competencies include: Knowledge of Microsoft Office products: Excel, Word, Outlook, PowerPoint, and Publisher; proficiency in the use of internet, Google, file formats, documents retrievals, sending and receiving emails; excellent phone skills; excellent grammar and proofreading skills; ability to work independently and the ability to multi-task, ability to prioritize workload in a fast-paced ever-changing environment; resourcefulness. Experience in a team environment with excellent team skills is required. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding. This is an 87.5% full-time equivalency (FTE) job. This individual will work 35 hours/week, Monday through Friday. Some occasional evening/weekend work for events/meetings may require a flexible workday schedule. Full Penn State benefits included.
These salary bands have been established to provide salary guidelines for staff positions.