Administrative Support Coordinator 4

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
04 – H – Exempt
Work Unit:
College Of Arts And Architecture
School of Visual Arts
Full/Part Time:


Provide administrative support to the Director in leading and managing all operations of the Penn State School of Visual Arts. Prepare annual budget projections including resource allocations. Review and approve financial transactions; audit income and expenditures. Gather, analyze and summarize data for budgets, accreditation reports and proposals; provide long-range planning assistance (strategic, academic, financial, personnel). Oversee promotion and tenure, annual and periodic faculty review and sabbatical processes. Assist Director with planning course offerings and covering instructional needs. Coordinate faculty searches and initiate personnel actions for the School. Manage implementation of university systems and institutional priorities at the School level. Interview, hire, supervise and evaluate staff in consultation with Director. Determine office equipment and IT needs. Establish and assign priorities implementing changes to office procedures in support of best practices in line with School and College policies. Collaborate with staff and other units to meet established deadlines and to execute School events and participate in College programs. Maintain Director’s calendar, arrange meetings and workshops; compose, review, and edit correspondence. Resolve administrative and personnel inquiries, and ensure compliance and confidentiality in line with university policies. Act in consultation with Director, when appropriate, in relation to administrative and budgetary issues and advise on a variety of operational and human resource issues. Knowledge of budgets, accounting, database management and prior supervisory experience expected. Excellent communication skills, attention to detail and accuracy, excellent interpersonal skills, and a strong commitment to teamwork required. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. A high commitment to customer service and communication skills as well as the ability to manage multiple priorities with minimal direction is expected. This position requires extensive knowledge of University policies, procedures, and systems, including (but not limited to) IBIS, ERS, eSteward, eDDS, LionPATH and WorkLion, as well as an extensive knowledge of budget, human resources, and office management, and a working understanding of contract and grant administration. Proficiency is also required in standard computer applications and programs, e.g., Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Adobe Creative Cloud, email, and file management (currently FileMaker Pro).

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088