Administrative Support Assistant 2
Penn State University
- University Park Campus
- Date Announced:
- Date Closing:
- open until filled
- Job Number:
- Level/Salary Band:
- 02 – D – Non-exempt
- Work Unit:
- College of Agricultural Sciences
- Plant Pathology and Environmental Microbiology
- Full/Part Time:
Communications assistant and web/digital resource assistant needed for content development and management of departmental library and digital resources. Assistant will increase access to departmental and other information by supporting faculty, staff, students in library research, information dissemination, and digital resource development and management. Library responsibilities will include: developing and monitoring standard library policies and practices; processing, cataloging, shelving, and circulating books, thesis, and periodicals purchased for or donated to the library; creating and maintaining digital image collections in support of PPEM faculty teaching and extension responsibilities; supervising the activities of graduate students engaged in enlarging the PPEM digital image collection; developing and maintaining various technical library information databases to support library and department. The Assistant will execute the departmental online communications strategy to maintain and enhance the department’s web presence by: providing web training to faculty, staff and students; composing web and newsletter articles and facilitating the quarterly departmental newsletter; and contributing to and managing the departmental social media presence. The Assistant will also provide administrative support including: assisting with the opening, sorting, and distributing of incoming and outgoing mail; assisting with the maintaining and updating of mail lists and implement mass mailings for email; assisting in the preparing, processing, updating and compiling of routine written correspondence for departmental documents, records, databases, and reports; and providing general office support to include but not limited to assisting with answering the phone and coordinating of events and announcements. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. Knowledge of MS Word, Excel, File Maker Pro and EndNote is preferred. Experience with library cataloging system, science writing, professional use of social media, journalism, and knowledge of Penn State process and policies desired. The successful candidate must be creative and team-oriented professional who is self-motivated and has excellent interpersonal, organizational, communications and customer service skills. This is a fixed-term appointment funded for one year with strong possibility of re-funding.
These salary bands have been established to provide salary guidelines for staff positions.