Administrative Support Assistant 3

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
College Of The Liberal Arts
School of Global Languages, Literatures, and Cultures
Full/Part Time:


This position provides overall administrative support for the School of Global Languages, Literatures, and Cultures (SGLLC) with a focus on assigned departmental graduate programs support and headship support within the SGLLC. Main responsibilities of graduate program support include: supporting the graduate officers, committees, faculty and students on related matters; acting as a liaison to the College and The Graduate School; maintaining graduate student records, files, and databases; preparing various reports; processing correspondence and forms with respect to exams, committee selection, funding, and progress; responding to inquiries; and assisting with graduate student recruitment and other related events and activities. Departmental headship support includes such responsibilities as: scheduling/maintaining calendars; creating/maintaining documents, databases, and files; locating information and preparing reports; assisting with projects; arranging meetings; coordinating and supporting various conferences and events; assisting with visitor itineraries and travel arrangements; and other departmental operations. This position may include other SGLLC-wide responsibilities, such as course scheduling, enrollment management, point of contact for student services, maintaining web pages and listservs, and other duties as assigned. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Experience with academic support, knowledge of University policies, and familiarity with LionPATH, CollegeNET, GRADS, and Workday are preferred. The position requires the ability to handle multiple tasks simultaneously, attention to detail, excellent written and oral communication, and interpersonal skills, as well as proficiency in Microsoft Office. Candidates should be able to work with minimal supervision. Ideal candidates will have initiative and the ability to work well within a teamwork environment and to foster a welcoming and inclusive environment for diverse members of the public as well as students, staff, and colleagues within the University.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088