Grants and Contracts Manager (Associate Director of ABBRL Contracts, Senior Negotiator)

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
  • 03 – L – Exempt
  • 04 – M – Exempt
Work Unit:
Vice President for Research
Applied Biological and Biosecurity Research Lab (ABBRL)
Full/Part Time:


This individual will be responsible for overseeing all activities associated with the ABBRL sponsored portfolio. Duties include: Establish and maintain effective communication among SIRO, OSP, ARL, and the Huck Institutes of the Life Sciences to ensure the activities of the ABBRL are properly executed. Coordinate proposal development teams in both the Strategic Interdisciplinary Research Office (SIRO) and the Applied Research Lab (ARL); review terms and conditions associated with solicitations and identify the University’s exceptions. Review agreements, including federal, Commonwealth, foreign, and industrial contracts; negotiate appropriate terms and conditions in compliance with University policy; write non-disclosure agreements, subawards, and subcontracts. Draft master agreements, consortium agreements, and membership agreements in consultation with the Office of General Counsel. Monitor post-award compliance activities, including financial management of awards, subrecipient monitoring, and completion of reporting requirements. Advise faculty in interpreting and adhering to sponsor and University guidelines. Oversee ABBRL contract activities and supervise any delegated ABBRL activities in the Director’s absence. Responsibilities will involve assurance of compliance with institutional and federal policies related to externally funded activities, and establishment and maintenance of operational policies and procedures. The successful candidate must possess the capacity to review and supervise complex negotiations, maintain quality control over the proposal submission process, and collaborate with other OSP teams and affiliated offices to meet and exceed faculty expectations for service in support of sponsored projects. The person in the position will interact on a regular basis with faculty, university administrative offices, and external sponsors. Excellent communication and interpersonal skills are required. Personal characteristics of high energy and integrity, capability to work and communicate with others, the ability to solve problems, sound judgment, and a commitment to fostering diversity are essential. Familiarity with federal government regulations highly preferred, especially the Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulation System (DFARs), the FDP Research Terms and Conditions, and the Uniform Guidance. Proposal preparation and subcontract administration experience highly preferred. Experience contracting with foreign institutions preferred. The candidate must be able to support domestic and international travel for pre-award contract development and relationship management needs, as well as post award contract execution and sub-awardee monitoring requirements. Since this position involves coordination and oversight of pre-award and post-award teams, the individual serving in this position will not be eligible for telecommuting (HRG02) or a reduced FTE schedule (HR105). You must be a U.S. citizen to apply. Candidate selected will be subject to government security investigations and must possess eligibility for security clearance. This job will be filled as a level 3, or level 4, depending upon the successful candidate's competencies, education, and experience. Typically requires a Master's degree or higher plus four years of related experience, or an equivalent combination of education and experience for a level 3. Additional experience and/or education and competencies are required for higher level jobs. Due to the financial or fiduciary responsibilities of this position, successful completion of a credit history check will also be required in addition to standard background checks. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088