Financial Coordinator 3

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – G – Non-exempt
Work Unit:
College of Health and Human Development
Edna Bennett Pierce Prevention Research Center
Full/Part Time:


This position is a critical member of the Edna Bennett Pierce Prevention Research Center (PRC), managing the financial operations of the PRC including analysis and oversight of endowments, general funds, research grants funds and other financial resources. This position serves as the key financial person for the Center, providing excellent stewardship of PRC, College, foundation, state, federal and other sponsored funds to include preparing, monitoring, forecasting, and planning budgets. This position acts as liaison between the PRC and College/University units to solve complex financial issues/problems and provide leadership in financial and strategic planning. This position requires planning and organizing skills related to finances, employment regulations, and unit resources. This position requires knowledge of Penn State financial systems, policies and procedures; sponsored research policies and grant regulations; and general University policies and procedures. This position has access to confidential information such as salaries and other budget information. The Edna Bennett Pierce Prevention Research Center consists of 20 staff, 75 faculty and affiliates, and 15 graduate students. The annual internal PRC budgets total approximately $1.0 million, and research grants and contracts administered by the PRC total approximately $15.0 million annually. The work of the Center has state-wide, national and international impact in the fields of prevention and translational science. Specifically, this position will have primary responsibilities and perform duties as follows: Financial Coordination and Grants Management; manage all unit budgets including endowments, general funds, and research grants and contracts awarded from numerous federal agencies, state agencies, and foundations; verify that policy, procedures, and systems are functioning in the PRC through review; manage risk for the Center and advise Center Directors of risk concerns; monitor all budget and fund balances (including grant awards), compile data for analysis and forecasting purposes as needed, and develop and run advanced financial management reports for PIs/faculty members, the PRC, and the College; assist with monitoring all contracts, subcontracts and professional and personal services agreements within the PRC and in coordination with project PIs, the Research office and Purchasing; assist Center Director with strategic planning related to financial issues, projections, and development priorities; perform periodic audits of cost centers; communicate audit findings to Center Directors; document and explain relevant PRC, College, and University budget-related policies and procedures; promote and enhance effective communication across the PRC about allocation and use of resources, GSI, pay and effort, and supplemental pay allocations; prepare, process, oversee and approve all financial documents and transactions related to PRC endowments, grants, contracts and other funds according to College, University, and grantor guidelines; maintain compliance with all budget-related policies, requirements and restrictions; Oversee approval pathways and financial controls, budget amendments and establishment of restricted accounts; Oversee student and faculty awards and fellowships, salary release funds, research incentive funds, and any other PRC funds, ensuring accurate application and use of resources between budgets; maintain and manage pay and effort functions for the PRC, including maintaining controls and authorizations; process, review and advise on cost justifications and journal vouchers for budgets to manage resources and maintain financial compliance; coordinate cash management operations for the PRC, such as deposits, reconciliation of accounts, and controls over cash and credit card processing and distribution; provide specific pre-award support to affiliated researchers to include creating draft budgets and advising on appropriate proposed use of grant/contract funds; maintain complete database of all proposed grants and contracts submitted through PRC; ensure compliance with sponsor and university guidelines and policies; work with College and University offices to solve complex problems; act as liaison with PRC and the Finance, Research Grants and Contracts, Accounting, Purchasing and Stewardship functions in the College and University with respect to all aspects of financial administration and management; attend PRC, CHHD and University meetings as financial representative of PRC as needed. Proficiency with the Microsoft Office Suite of applications; Excellent verbal and written communications skills required, along with efficient and effective use of email; Must be able to work effectively and collaboratively with diverse populations, faculty, staff, students, and other audiences; experience with the Penn State systems including IBIS, SIMS Budgets, and OSP requirement is desirable. Competitive, commensurate with background and experience. An attractive benefits package is available. Review of applications will begin immediately, and continue until a suitable candidate is identified. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088