Administrative Support Assistant 2
- University Park Campus
- Date Announced:
- Date Closing:
- open until filled
- Job Number:
- Level/Salary Band:
- 02 – D – Non-exempt
- Work Unit:
- Division of Development and Alumni Relations
- University Programs Development Office
- Full/Part Time:
As a member of Penn State’s Office of University Programs, which supports Student Affairs, Educational Equity, and Undergraduate Education within the Division of Development and Alumni Relations, you will play an integral role in one of the most respected and successful fundraising operations in the country and contribute to the land-grant mission and future strength of Penn State. The Administrative Support Assistant will conduct administrative work supporting the Office and its Development Officers in a fast-paced, dynamic environment. Duties for the Administrative Support Assistant include: greet visitors, answer/screen telephone calls and provide information or refer; act on/or refer routine requests; prepare documents, meeting materials and correspondence; coordinate travel arrangements, including expense reimbursement processing; support the planning and execution of campus events; perform data entry and work with databases; and maintain confidential and/or sensitive information and materials. This position will support Development Officers who frequently interact with donors and will prepare pre-solicitation of gift proposals and supporting material; proofread and edit correspondence, reports, proposals; gather an compile information for reports; coordinate travel arrangements; arrange meetings; and maintain calendars. A detail-oriented professional who can manage up and is self-motivated and an independent thinker, but enjoys being part of a team and has an upbeat attitude, will be a great addition to this unique department, which supports many university-wide activities and initiatives such as students orgs, club sports, diversity and inclusion initiatives and be a part of an exciting Development Campaign. Proficiency in MS Word, Excel, and ability to become proficient with Division of Development and Alumni Relation information systems and databases are also key factors to success. The successful candidate must possess exemplary interpersonal skills and demonstrate a genuine appreciation in working with diverse audiences. To learn more about philanthropy at Penn State, please visit www.giveto.psu.edu. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.
These salary bands have been established to provide salary guidelines for staff positions.