Proposal Specialist

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
  • 03 – J – Exempt
  • 04 – K – Exempt
  • 05 – L – Exempt
Work Unit:
Applied Research Laboratory
Full/Part Time:


The Enterprise Operations Office in the Applied Research Laboratory (ARL) at Penn State University is looking for a Proposal Specialist to join our Proposals Department. Responsibilities include: Analyze, review, prepare, and process proposals and budgets, including, but not limited to, firm fixed price, cost plus fixed fee, and time and materials, to various federal agencies and industrial sponsors; provide improvements to the review, analysis, and process of proposal requirements; provide input to functional development and implementation of automated electronic web-based proposal processes, including system requirement development and system testing; assist supervisor in the maintenance of the Proposal Department web site; and assist with the coordination of individual proposal and proposal system audits with DCAA. A Bachelor's degree in Business Administration, Finance, or Management is desired. Experience with various University and ARL systems (SIMS and Arlink) is preferred. Experience in the following is required: Preparation, assembly, and submission of proposals; preparation, review, and analysis of budgets; and performance of cost/price analysis. Knowledge of Federal cost principles, and experience discerning Federal government solicitations, is also required. Excellent tracking/organizational skills and demonstrated attention to detail is necessary to be successful in this position. You must have the ability to work as part of a team and have a past of strong working relationships with both internal and external customers. Candidate selected will be subject to a government security investigation. You must be a U.S. citizen to apply. Employment with the Applied Research Laboratory will require successful completion of a pre-employment drug screen. This job will be filled as a level 3, level 4, or level 5, depending upon the successful candidate's competencies, education, and experience. Typically requires a Bachelor's degree or higher in Business Administration or related discipline or higher plus five years of related experience, or an equivalent combination of education and experience for a level 3. Additional experience and/or education and competencies are required for higher level jobs.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,104 $23,748 $31,392
B $17,712 $26,124 $34,524
C $19,152 $28,728 $38,304
D $21,072 $31,620 $42,156
E $23,604 $35,400 $47,196
F $26,436 $39,660 $52,872
G $29,136 $44,412 $59,712
H $33,192 $50,616 $68,040
I $37,848 $57,696 $77,580
J $42,444 $65,772 $89,136
K $49,236 $76,308 $103,392
L $57,120 $88,524 $119,928
M $66,240 $102,672 $139,116
N $78,168 $121,152 $164,148
O $90,768 $142,968 $195,168
P $107,124 $168,696 $230,280
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088