Administrative Support Assistant
The Strategic Operations unit of Penn State IT is seeking an enthusiastic, detail-oriented individual who possesses the skills and demeanor necessary to support strategic and financial planning and engagement, governance and financial operations, marketing, public relations, and change management functions. Primary responsibilities include: greet visitors, answer the phone, provide information or refer, process incoming and outgoing mail, schedule and document meetings, maintain electronic calendars for conference rooms, assist with meeting room preparation and plan travel itineraries. This position will support leadership with strong oral and written communication skills, be able to handle multiple projects simultaneously, and demonstrate a genuine appreciation for working in a collaborative, team-based environment. This person will serve as a backup to administrative staff in the office. Additional responsibilities may include, but are not limited to: parking requests for staff and visiting consultants, scheduling conference rooms, AV/computer equipment, fax and copier supply and maintenance, inventorying and ordering office supplies, processing various administrative or financial and travel forms. Experience with Microsoft Office and UCS is preferred. Prior exposure in an office environment is desired. Excellent interpersonal skills, a demonstrated ability to shift work focus while maintaining attention to detail, as well as strong commitment to teamwork are preferred. This is a standing appointment. This job will be filled as a level 2, or level 3, depending upon the successful candidate's competencies, education, and experience. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience for a level 2. Additional experience and/or education and competencies are required for higher level jobs.
These salary bands have been established to provide salary guidelines for staff positions.