Major Gifts Officer 1

Penn State University

College of Medicine at the Milton S. Hershey Medical Center
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
01 – I – Exempt
Work Unit:
Division of Development and Alumni Relations
Full/Part Time:


Reporting to the Executive Director for Development, and as a key member of the Major Gifts team, this position will provide administrative support for a team of Major Gift Officers in a very fast paced environment. Responsibilities include: communicating with prospects, donors, volunteers, alumni, faculty, Medical Center and College of Medicine leadership. Candidates must be comfortable liaising with all types of constituents by phone, in person or in writing. Responsible for helping to coordinate regular team meetings of major gift officers and work in conjunction with the Development Assistant, to schedule and coordinate meetings, prepare materials, attend and follow up accordingly. Coordinate travel plans and materials in support of the Major Gift Officers. Assist with logistical planning for special events and meetings. Assist with donor acquisition, renewal, stewardship communications and initiatives for grateful patient, alumni, and faculty/staff programs as needed. Assist in preparing briefings and presentations for staff, administrators, volunteers, and faculty for select meetings. Assist in the development and maintaining contact calendars for grateful patient, alumni, and faculty/staff programs. Learn database and fundraising software as appropriate and prepare ad hoc queries, exports and reports from databases as needed. Compile and summarize data and prepare standardized reports. Data management skills are to include ability to update database files and verify accurate data lists. Draft, edit, and finalize individual communications and manage select mailings. Represent the Office through telephone and personal contact and share responsibility with other administrative staff in receptionist/front desk support and responsibilities. Staff special events as necessary and possess the ability to staff evening and weekend events. Provide assistance with the management of budgets and process necessary invoices and budget forms. Perform other duties as assigned and/or approved by the Executive Director. Typically requires an Associate's degree or higher plus two years of related experience, or an equivalent combination of education and experience. The ability to work on several projects simultaneously, understand and set priorities, and meet deadlines with an attention to detail is extremely important. The successful candidate must possess exemplary interpersonal skills and demonstrate a genuine appreciation in working with diverse audiences. Strong organizational and administrative skills along with excellent written, verbal, and interpersonal skills are required. The successful candidate must be a strong team player, be reliable, and possess the ability to work under limited supervision. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088