Administrative Support Coordinator 3 (Administrative Assistant to the Assistant Vice President for Principal Gifts)

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – G – Non-exempt
Work Unit:
Division of Development and Alumni Relations
University Development
Full/Part Time:


This highly visible Administrative Coordinator position located within the Vice President for Development and Alumni Relations office suite will serve as the lead office support for the Assistant Vice President for Principal Gifts. The role requires an extremely organized individual who displays a high level of professionalism and the ability to perform a wide variety of complex administrative functions in a busy team-oriented office environment. Some duties include, but are not limited to: extensive calendar management; preparation of meeting materials; composing, editing and proofreading correspondence, reports of contact, presidential briefings and other supporting materials; processing travel expense reimbursements, greeting guests, general office support for Vice President’s suite and coordination of all travel arrangements for the Assistant Vice President. Such arrangements may involve the University President, Provost, Vice President of Development and Alumni Relations or other senior academic officers. The successful candidate will be a detail-oriented, self-starter that can manage multiple priorities with minimal oversight and direction. Typically requires an Associate's degree or higher plus three years of related experience, or an equivalent combination of education and experience. Preferably the candidate has a familiarity with Advance Web Application, IBM Notes and Employee Reimbursement System. This position interacts daily with internal and external constituents to include University and DDAR leadership, faculty, alumni, and campaign volunteers, making exceptional customer service skills essential. This position requires excellent critical thinking and interpersonal skills as well as strong written and oral communication skills. Consistent high quality, accurate and timely work is crucial. Experience with exercising discretion and excellent judgment while managing confidential information is critical. A strong commitment to diversity, equity respect and inclusion is necessary. Excellent computer skills are required with proficiency in all Microsoft Office applications.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088