Major Gifts Officer 1 (Development Assistant)

Penn State University

Penn State Harrisburg
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
01 – I – Exempt
Work Unit:
Division of Development and Alumni Relations
Full/Part Time:


Penn State Harrisburg’s Development and Alumni Relations Office is accepting applications for a full-time Development Assistant. The Development Assistant will work collaboratively with a diverse and dynamic team of professionals both internal and external. Reporting to the Director for Development and Alumni Relations, and as a member of the Major Gifts team, this position will provide administrative support for a team of Major Gift Officers in a fast-paced environment. The successful candidate will provide proactive assistance to multiple major gift officers in the areas of prospect management and the implementation of a comprehensive fundraising plan; compile annual goal setting information and progress reports related to the fundraising mission of the college and University. Responsibilities include: communicating with prospects, donors, volunteers, alumni, faculty, and leadership. Responsible for helping to coordinate regular team meetings of major gift officers and work in conjunction with the Stewardship Coordinator, to schedule and coordinate meetings, prepare materials, record meeting minutes and follow up accordingly. Assist with facilities naming requests, donor acquisition, pledge renewal, stewardship communications and initiatives for alumni, and faculty/staff programs as needed. The position requires managing electronic calendars for the director and major gift officers, coordinate travel plans and materials, represent the office and share responsibility in office support. Proficiency with University systems such as eSteward, AWA, GuideLion, Lotus Notes, and IBIS is desirable, but training is available. The ideal candidate will be skilled at manipulating and analyzing data in order to provide data-driven reports and statistics for the development and alumni relations team. He or she will work with prospect research to disseminate reports that assist with the identification, cultivation, solicitation of donors. The Development Assistant will manage a small portfolio of prospects, assist in writing/editing proposals and also provide support for the endowment guideline process. Penn State is one of only a dozen public institutions nationwide to complete a $2 billion fundraising campaign. As a member of Penn State Harrisburg’s Development and Alumni Relations team, the successful candidate will play an integral role in one of the most respected and successful fundraising operations in the country. As Penn State looks ahead to a new era in fundraising, it is seeking individuals committed to both the tradition of land-grant education and the future growth of our institution. To learn more about Penn State Harrisburg, please visit More information on the Office of University Development is available at Typically requires an Associate's degree or higher plus two years of related experience, or an equivalent combination of education and experience. Candidates should have a passion for higher education and an understanding of complex institutions; and demonstrate an understanding of and genuine appreciation for working with diverse audiences and communities. A successful candidate must be highly organized, adhere to precise deadlines with attentiveness to detail, possess excellent interpersonal skills and write and communicate effectively. Must be able to work occasional evening and weekend events. Perform other duties as assigned and/or approved by the Director. The position requires flexibility, tact, strong instincts for protocol and etiquette, and the ability to manage confidential and sensitive information. Must demonstrate ability to work collaboratively, be reliable, and possess the ability to work under limited supervision on several projects simultaneously, understand and set priorities, and meet deadlines with great attention to detail. This is a fixed-term appointment funded through June 30, 2018 with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088