Administrative Support Coordinator 3

Penn State University

Campus/Location:
University Park Campus
Date Announced:
08/21/2017
Date Closing:
open until filled
Job Number:
73876
Level/Salary Band:
03 – G – Non-exempt
Work Unit:
Graduate School
Department:
Full/Part Time:
Full–Time

Description

The Graduate School seeks an experienced administrative professional to serve as office coordinator in the Office of Graduate Educational Equity Programs (OGEEP). This position serves as direct support to the Assistant Dean for Graduate Educational Equity and serves as first-line liaison with internal and external contacts (in person, telephone, and email/other electronic media). This position works very closely with students, staff and faculty across the University and serves as a Graduate School contact to coordinate activities with current and prospective graduate students, the College Council of Multicultural Directors, Hospitality and Housing and Food Services staff, as well as with various businesses and organizations external to the University. The successful candidate must demonstrate agility with higher-level administrative responsibilities, time management, event planning, and budgetary oversight. The Coordinator is responsible for overseeing the daily operations of OGEEP which includes but is not limited to: reception, communications on behalf of the Assistant Dean and OGEEP, general administrative support, maintaining and updating program information materials and website; managing office inventory and supplies; calendar management; meeting logistics and preparation of meeting agendas, materials, and minutes; travel arrangements and financial reconciliations; and administrative support for working groups and projects that may include data research and summarization, preparation of tables/slides, benchmarking and other tasks as assigned by the Assistant Dean. This position oversees OGEEP budgets and is responsible for regular financial reporting and reconciliations. Serves as budget assistant and proxy for the Budget Administrator for budgets which vary in size ranging from approximately $15,000 to over $150,000 and include several NSF funded grants. The position typically supports 6-7 OGEEP staff/student workers and provides additional support to current and prospective diverse graduate students across the university and some 40-50 people from all 12 academic colleges. Additional responsibilities relative to this position include: coordinating seminars, workshops, banquets, and conferences; hiring and supervision of student personnel; coordinating financial and human resources forms of student personnel. The successful candidate will be proficient in Microsoft Office applications and have experience in financial management and reporting. Proficient knowledge of Penn State’s graduate education policies/procedures preferred but not essential. The successful candidate must possess the capacity for analyzing processes and proposing effective solutions; must have a strong commitment to diversity, equity, respect, and inclusion; be highly motivated; and exhibit a high level of professionalism. Consistently high quality and thoroughness of work is critical. Must be able to work with minimal supervision. Excellent computer skills required. IBIS, ERS, FIT and MURA experience preferred. This job necessitates meeting deadlines and attending events that require work after hours and on the weekends as needed. Candidates for consideration must submit a cover letter of interest and a resume. Review of applicant materials will begin immediately and continue until the position is filled. Typically requires an Associate's degree or higher plus three years of related experience, or an equivalent combination of education and experience.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088