Administrative Support Assistant

Penn State Harrisburg
Date Announced:
Date Closing:
open until filled
Job Number:
Work Unit:
Penn State Harrisburg
Office of Development
Full/Part Time:


Penn State Harrisburg’s Office of Development is accepting applications for a part-time position for an Administrative Assistant reporting to the Stewardship Coordinator. This position will provide administrative support in a fast-paced environment. This candidate will coordinate travel arrangements, make reservations, and process travel reimbursements for major gift officers by utilizing ERS. Pay invoices, monitor p-card expenses and spending. Duties also include greeting and answering telephone calls and emails from internal and external stakeholders; scheduling appointments and coordinating meetings by securing catering, meeting space and preparing meeting materials. Responsibilities include assisting with gift receipting, donor and student thank you letters and retrieving weekly gift reports, working in tandem with the Stewardship Coordinator. Maintain inventory and order/purchase office supplies. Responsible for improving the coding of all alumni and development participation in AWA database to benefit entity accuracy. Prepare and mail letters of recognition on behalf of the office and college. Perform other duties as assigned and/or approved by the Stewardship Coordinator. The position requires flexibility, tact, strong instincts for protocol and etiquette, and the ability to manage confidential and sensitive information. Strong organizational, administrative and detail-oriented skills are required. The successful candidate must be a strong team player and able to work collaboratively, be reliable, and possess the ability to work under limited supervision and meet deadlines with great attention to detail. Review of applications will begin immediately and continue until the position is filled.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,104 $23,748 $31,392
B $17,712 $26,124 $34,524
C $19,152 $28,728 $38,304
D $21,072 $31,620 $42,156
E $23,604 $35,400 $47,196
F $26,436 $39,660 $52,872
G $29,136 $44,412 $59,712
H $33,192 $50,616 $68,040
I $37,848 $57,696 $77,580
J $42,444 $65,772 $89,136
K $49,236 $76,308 $103,392
L $57,120 $88,524 $119,928
M $66,240 $102,672 $139,116
N $78,168 $121,152 $164,148
O $90,768 $142,968 $195,168
P $107,124 $168,696 $230,280
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088