Records Specialist 3

Penn State University

Penn State Harrisburg
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – E – Non-exempt
Work Unit:
Penn State Harrisburg
Full/Part Time:


Penn State Harrisburg Registrar’s Office is seeking a qualified, detail-oriented candidate for the position of Records Specialist III. The successful candidate will support the general administrative functions of the Registrar’s Office including answering phones, greeting/assisting students, staff and others. Candidates for this position should have a basic understanding of the academic year. The successful candidate will be responsible for assigning classrooms each semester, assisting students with registration/add/drop, re-enrollment, reinstatement, academic renewal, processing various student forms, e.g., name change, confidentiality, course by arrangement, credit by exam, leave of absence, undergraduate non-degree applications and withdrawal; create independent study sections and register students upon request of the academic department. The successful candidate also should be able to provide assistance with the graduation check out process, distribution of degree audits, assist departments to resolve graduation problems. The candidate should be familiar with student information systems and web applications within the purview of an academic institution. The candidate should have an understanding of FERPA regulations and student privacy. Typically requires a High School diploma or higher plus four years of related experience, or an equivalent combination of education and experience. Associate's degree preferred. Familiarity with PeopleSoft’s Campus Solutions and CollegeNET/25Live is a plus. Excellent communication, interpersonal and organization skills are required. This is a fixed-term appointment funded through June 30, 2018 with possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088